Apply on-line Now

Position Description

Self-Help Enterprises (SHE), a nonprofit housing and community development organization serving nine counties across California’s Central Valley, is seeking a detail-oriented and motivated Administrative Analyst to join our Community Development Admin Team.

This role plays a key part in ensuring the success of our community projects by managing contracts, overseeing funds, and supporting compliance with a variety of funding sources. As an Administrative Analyst, you will help keep projects on track by producing timely invoices, preparing financial reports, and serving as a resource to program staff.

If you thrive in a collaborative, mission-driven environment and enjoy working with both numbers and people, this could be the opportunity for you.

Responsibilities:

• Ensure accurate, consistent, timely accounting and compliance of assigned grants and funds, including post-award grant accounting and budget modification.
• Ensure compliance with funding source administrative guidelines, timely revenue receipt, accurate submission of financial and other related reports, and grant regulations.
• Review and understand grant terms and conditions to guarantee compliance with funder requirements and internal cost-sharing principles.
• Provide guidance and support to department staff in producing new funding applications, particularly related to budget development.
• Oversee and monitor monthly project expenditures to ensure alignment with approved budgets and compliance with relevant federal, state, and other regulations.
• Prepare and submit timely invoices and report requests to funders, accounting, and department head(s).
• Assist in maintaining effective communication with funding sources, partner departments, and program participants on a limited basis.
• Represent SHE professionally and respectfully in all communications and demonstrate SHE’s values in implementing job responsibilities.

Candidates with advanced skills may be considered for a higher-level role, with opportunities to manage departmental budgets and provide technical assistance on project performance and fund management.

Must Haves:

• Minimum one year of experience working in a professional office environment in person.
• Knowledge of and experience with fundamental GAAP accounting principles, including earned/deferred revenue and accruals. Must have a minimum of one year experience working with an organization’s accounting process—either in the accounting department or on the ‘client’ side.
• Analytical, detail-oriented, and process-proficient work style.
• Ability to communicate effectively and professionally in English, both verbally and in writing.
• Strong computer skills, including Microsoft Office abilities at the following levels: Excel – intermediate to advanced level user, Word – intermediate user, Outlook – proficiency with email and calendar components, Adobe Pro – proficiency with PDF creation and manipulation, and Teams (or equivalent) & SharePoint (or equivalent) – min. six mo. usage in a professional setting.
• Minimum of one-year exposure to reviewing, reading, and ‘administering’ contract or grant agreements. Experience with financial administration of federal and/or California state grants is preferred.
• Ability to analyze complex data and technical (contract) language and effectively communicate relevant information to a diverse, non-technical set of stakeholders at all levels of the organization, funders, and project participants.
• Experience with and comfortable using standard office equipment, including printers, copiers, scanners, fax machines, label makers, etc., with limited hands-on training.
• Bachelor’s degree in a related field OR equivalent work experience.